Page 223 - Bord Bia - Irish Foodservice Directory 2024

The company buys direct from growers, manufacturers or producers, as
well as wholesalers, to maintain a robust supply chain, ensuring traceability
and due diligence.

For the Public Sector Food Procurement Initiative, all suppliers tender to
Mount Charles.
This programme supports the assessment and evaluation of products,
services and suppliers against strict criteria including safety, value, quality,
operational requirements, environmental performance, ethical policy,
specification, service level, ability to supply, responsiveness, customer
focus and performance.

Purchasing policy and supplier requirements

Before making new purchasing decisions, the company identifies products
or product ranges required. It then identifies a minimum of three suppliers
asked to prepare a quotation for this business.

The size of the proposed new purchase will determine whether an official
tender will be issued (for large values), alternatively current and new
suppliers may be approached directly and asked to quote for the business.
In both cases, a brief is prepared and provided to the suppliers detailing:

• Product or services required
• Potential Quantities
• Quality Specification

• Distribution Requirements - number of sites to be serviced, locations
and possible frequency of deliveries.
• Timescale for return
• Weighted Criteria (if applicable)

Quotations are evaluated with quality, service, provenance and value
for money being key factors in the evaluation process. Contracts are
continually monitored to ensure full compliance post contract award.
All suppliers must comply with the company’s Quality Assurance and
Health, Safety and Environmental requirements to maintain the standards
required, including conformity with the relevant BRC standard.

Mount Charles aims to source locally and procure from family operated
businesses where possible.

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